Evergreen Institute is
offering accounting services to fellow non-profits, social service
organizations, and medical providers. The proceeds from this activity are being
transferred to fund Evergreen’s own programs for the homelessness and recovery.
Evergreen will not only “keep
the books” but will train employees in how to process financial transactions in
the most efficient ways possible. We want management to have access to
meaningful financial information on their own books and to make transactions in
the most efficient manner with the least amount of paper.
Your organization will
maintain complete control of your Quick Books and financial data. Through an
innovative and secure internet based access point, Evergreen is able to monitor,
correct, and make adjusting entries to assure that your financial data is
entered correctly. Using this technology Evergreen is dedicated to making your
staff more efficient and accomplished in their bookkeeping function. Our goal
is for your staff to have the best training available making them and any cross
trained employees completely knowledgeable in correct Quick Books data entry
and report generation.
FINANCIAL ASSESSMENT
Non-profits are usually established with a well defined and
specific mission. In social services a thorough “assessment” of clients is
performed to determine the course of treatment with clients.
Evergreen can perform a similar assessment of the finances
of service agencies. Because social service Executive Directors are primarily focused on their mission, the administrative functions -- especially bookkeeping and financial
management -- can take a back seat to the business. These functions can get done by volunteers or
a bookkeeper functioning without overview or in relative obscurity.
Executive Directors and Boards often express a lack of
understanding of, or frustration with, business finances when this occurs. Evergreen Institute, through its
GREEN ACCOUNTING function, can assess these issues with its experienced network
of financial professionals. As a result of such a review we can explain to the
Board what the financial condition is and what operating and financial
procedures underlie the books. We do this in plain English and can assist recommending effective and needed changes. Critical steps and functions of the GREEN ACCOUNTING Financial Assessment often include (but are not limited to):
- Explain the financial condition
- Explain the revenues and expense which comprise the operations
- Report on a review of funders billing and contract compliance
- Establish or change a set of accounts which will accurately reflect the above
- Clarify authority for approving expenditures and preparing checks
- Report on our reconciliation of the bank account
- Monthly financial statements which are timely and meaningful
- Use of a budget
- Use of current staff to perform appropriate and needed procedures
- Matching of mission with finances to perform that mission
In many smaller organizations this assessment is not performed, not because it is a time-consuming process, but because of a definite lack of organization-internal knowledgeable financial professionals to perform this assessment for the organization. EverGREEN Institute's GREEN ACCOUNTING can perform this assessment.
SET UP
- Evergreen
will complete an evaluation of your bookkeeping system and determine what
is needed to use QuickBooks efficiently
- We will analyze internal controls and suggest
improvements for handling funds and reducing audit risk
- Evergreen
will establish our link to your computer and QB, and then will work with your
financial institution to access account information electronically to reduce
time and manual input of data
MONTHLY “bookkeeping”
services can include the following:
- Reconciliation
of bank accounts
- Reviewing
disbursements for correct general ledger account distribution
- Reconciliation
of accounts receivable and accounts payable
- Monitoring
payroll preparation and help the client determine appropriate tax deposits and when
to file reports
- Making
entries to correct mistakes and properly record non-cash items
- Creating
electronic or print ready monthly reports for decision makers
TRAINING your staff is likely
to include these areas:
- Preparing
bills and cutting checks in house
- Using
automated bill paying to reduce paper and preparation time
- Setting
up an effective filing system for source documents
- How
to find information about checks in the accounting systems
- Using
an automated payroll service
- Reading
monthly financial statements
- Establishing
and using budgets
OTHER AREAS where we can help
include:
- Billing
and tracking payments and rejects from funding source
- Setting
up recurring charges as direct debits to your bank account
- Documentation
of Accounting Policies and Procedures
- Human
Resources policies and procedures
- Preparation
for annual audits
- How
to take credit cards for payments
- Back-up,
business continuity, and business operations recovery
- Computer
connectivity issues
- Providing
appropriate information for your tax preparer
Your Evergreen Institute service team will
include a service manager, an accountant, and an information technology expert.
No matter what the condition
of your books, we will take them "as is, where is", and help you stop hating your books and start relying on them as a meaningful representation to your financial
condition and as a powerful business management tool.
Contact Charlie Moss at
505-270-7913.
Evergreen Institute
P.O. Box 12666
Albuquerque, NM 87195
(505) 270-7913
info@evergreen-institute.org
